Document
Management

Document
Management

Stay organised, work smarter, and securely access your documents anytime, anywhere with our all-in-one document management solution.

Managing documents doesn’t have to be a headache. Our Document Management Solutions are designed to help businesses organise, store, and access their files with ease. Whether you’re working with digital documents or transitioning from paper, we provide a secure, centralised platform that keeps everything in order and at your fingertips.

From automated workflows to real-time collaboration, tools like Laserfiche, Office Vault, KCIM, and M-Files make it easy to streamline daily tasks, reduce manual admin, and improve compliance. With controlled access, full audit trails, and seamless integration into your existing systems, your team can save time, reduce risk, and focus on what really matters—getting work done.

Why Choose This Solution?

Centralised & Secure Document Access

Keep all your documents in one secure, cloud-based or on-premise location with role-based access, version control, and full audit trailsso you know exactly who did what, when.

Streamlined Workflows & Automation

Automate repetitive tasks like approvals, filing, and notifications to save time and reduce human error. Focus more on work that matters, not admin.

Real-Time Collaboration

Work together more efficiently with shared access, live updates, and easy file sharing—no more emailing documents back and forth.

Seamless Integration with Business Tools

Our solutions integrate with platforms like Microsoft 365, CRMs, and ERPs, ensuring smooth adoption without disrupting your existing processes.

Scalable for Any Size Business

Whether you’re a small team or a large enterprise, our document management systems grow with you—supporting multiple departments, locations, and user roles.

Paperless & Eco-Friendly

Reduce paper use, cut down on physical storage, and support your sustainability goals with a digital-first approach to document management.

Centralised & Secure Document Access

Keep all your documents in one secure, cloud-based or on-premise location with role-based access, version control, and full audit trailsso you know exactly who did what, when.

Streamlined Workflows & Automation

Automate repetitive tasks like approvals, filing, and notifications to save time and reduce human error. Focus more on work that matters, not admin.

Real-Time Collaboration

Work together more efficiently with shared access, live updates, and easy file sharing—no more emailing documents back and forth.

Seamless Integration with Business Tools

Our solutions integrate with platforms like Microsoft 365, CRMs, and ERPs, ensuring smooth adoption without disrupting your existing processes.

Scalable for Any Size Business

Whether you’re a small team or a large enterprise, our document management systems grow with you—supporting multiple departments, locations, and user roles.

Paperless & Eco-Friendly

Reduce paper use, cut down on physical storage, and support your sustainability goals with a digital-first approach to document management.

Products We Implement/Support

Trusted By Hundreds of businesses

Trusted By
Hundreds of businesses

“The team at Smart Business Systems is phenomenal! They didn’t just deliver a service; they provided us with a strategy that has streamlined our processes and improved our team’s productivity. Their expertise and customer focus are unmatched.”

James R.

Director

“We were overwhelmed with outdated systems and needed a smarter approach. Smart Business Systems came in, understood our challenges, and delivered a tailored package that exceeded our expectations. The difference has been night and day – highly recommend them!”

Sarah D.

CEO

“Smart Business Systems completely transformed the way we manage our operations. Their team worked closely with us to develop a custom solution that has increased our efficiency and reduced costs significantly. I can’t imagine running our business without their support!”

Mark P.

Product Manager at Jomanar

“Smart Systems have kept us up to date with industry standard systems and gave us the guarantee to improve our existing system infrastructure. The company is punctual and professional in their approach to customer service; they are always a phone call away. Smart Systems is trustworthy and will help you build your business.”

Thumelo

IT Manager

“The overall service I received was unmatched, specifically the professionalism in which the team at Smart Business Systems delivered their solution and completed a thorough analysis of my business requirements. I would highly recommend any business, large or small, to allow Smart Business Systems to offer their services.”

Kashief

“Smart Systems have kept us up to date with industry standard systems and gave us the guarantee to improve our existing system infrastructure The company is punctual and professional in their approach to customer service, they are always a phone call away. Smart Systems is trustworthy and will help you build your business”

Fastrak Trading 650 pty ltd

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Start innovating with smart business systems today

Get started today by contacting us to create a tailored solution that meets your business needs.